Executive Secretary / Personal Assistant to CEO - Bali

Join PT Mitra Ella Indonesia as an Executive Secretary / Personal Assistant to the CEO in the vibrant heart of Bali. This is not just an administrative role—it’s a strategic partnership where your proactive mindset, discretion, and organizational skills will be put to the test. As the CEO’s right hand, you’ll be the backbone of the company’s operations, ensuring smooth execution of high-level tasks and maintaining the highest standards of confidentiality.

At PT Mitra Ella Indonesia, we’re a dynamic team of innovators and dreamers, dedicated to delivering exceptional experiences. Our CEO, a visionary leader with over 20 years of experience in the hospitality industry, is looking for a partner who can think on their feet and anticipate needs. In this role, you’ll be using industry-standard tools like Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and Google Workspace, as well as project management software like Trello and Asana. Your daily tasks will include scheduling executive meetings, managing travel arrangements, and coordinating with cross-functional teams to ensure seamless operations.

Bali’s unique blend of culture, adventure, and relaxation offers the perfect backdrop for a fulfilling career. Whether you’re based in Denpasar, Ubud, Canggu, or another of Bali’s many enchanting locations, you’ll be part of a team that values work-life balance and personal growth. This is your chance to make a tangible impact on a company that’s at the forefront of the hospitality revolution.

📋 Tanggung Jawab Pekerjaan

• Manage the CEO’s calendar and schedule high-priority meetings, ensuring optimal use of time.
• Coordinate and organize executive travel, including itinerary planning, booking, and logistics.
• Assist in the preparation of board materials, presentations, and reports using advanced software.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as the primary liaison between the CEO and internal and external stakeholders.
• Support the CEO in decision-making processes by providing timely and accurate information.
• Oversee the organization and distribution of sensitive documents and correspondence.
• Maintain a high level of confidentiality and discretion in all dealings.

🎓 Kualifikasi & Syarat

• Bachelor’s degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3-5 years of experience in an executive administrative or personal assistant role.
• Proven track record of managing high-level executives and handling sensitive information.
• Excellent organizational, time-management, and multitasking skills.
• Fluency in English and Bahasa Indonesia, with excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Familiarity with project management software like Trello or Asana is a plus.
• Ability to work under pressure and meet tight deadlines.

🛠️ Keahlian

Lowongan Terkait